Process Essays Should Be Organized Blog

Last updated December 29, 2017

This is a list of blog organization tasks I wish I had completed before I launched my blog. Had I done them, I would have been more organized and productive, and I would have saved a lot of time and sanity along the way.

This post contains affiliate links, meaning, if you click through and make a purchase or sign up for a program, I may earn perks or a commission. This is at no additional cost to you.

1. Set up your email list

Ask any seasoned blogger what they wish they’d done from the beginning and most will say they would have started building an email list sooner. There are a lot of email service providers (ESPs) that allow you to start for free. I personally use Mad Mimi (here’s my tutorial). It’s easy to use and the customer service is exceptional. My choice after that would be MailerLite.

2. Start purposeful social media engagement

While you’re getting your own site set up, take advantage of what’s already happening on social media. I don’t mean just be there, I mean be strategic. Start by picking the one site where your ideal readers are hanging out and build genuine relationships. Once your site goes live, it’ll be nice to have people to tell. Here are some more of my social media tips and a few networking tips too.

3. Know basic blog design dos and dont’s

Good design is not as important as good content, but doing your best to make your site user-friendly and asthetically pleasing is a good idea. The easiest way to do this is to choose a well-designed theme. Here’s what I recommend and use. Also, be familiar with some basic design dos & don’ts.

4. Set up a place to store logins and passwords

It’s amazing how quickly you’ll collect usernames and passwords. Designate one spot to keep track of them all. Tools like LastPass (Chrome extension) or 1Password are helpful. Whatever you do, make sure your passwords are super complicated and not repeated from one site to another.

5. Create a way to capture your blog post ideas

Great resources to capture ideas are Evernote, a note-taking app on your phone or a paper notebook. I always seem to get good ideas when I’m driving. If you do too, try calling yourself and leaving a voicemail, having Siri or your Google Assistant email or text you or using a voice recorder app (here are some ideas for Android and iPhone). Regardless of how you do it, keep all your ideas in one designated place.

6. Get a Google account

You’ll need a Google account to set up Google Analytics which will help you track your site stats. You can also use your Google account for all of Google’s other products like Google Drive, Google Calendar and Gmail.

There’s debate about whether you should use an email address like [email protected] or [email protected]. Personally, I have done both. For many years, my [email protected] address worked just fine, but now I use a [email protected] address to send out the Useletter®.

Having an email address with your domain in it is important because as of 2016, these emails are more likely to land in subscriber inboxes and less likely to land in their spam folders. I got my domain email address from G Suite. I costs $5 a month, but allows me to have all the benefits of Gmail (which I love) with my domain email address. Here are my top Gmail tips as well as my tips for managing email.

7. Sign up with Swagbucks

Swagbucks isn’t as popular as it once was, but it’s a way to start making a little bit of money online right away. Read my post What is Swagbucks and How Does It Work? for more.

8. Sign up with Gravatar

Gravatar is a service you sign up with once and it makes your picture show up next to comments you leave on other blogs and around the internet in general. Using one picture across the internet is a good way to build your brand.

9. Sign up with Pocket

No doubt you’ll come across a boatload of things you’d like to read as you go through the process of setting up your blog. Pocket is a handy tool that allows you to save things to read later so you don’t get distracted now. It’s a great time management tool and can by synced across all your devices. You can also read things later offline (great for the plane or when you don’t have wifi). Here are some of my other productivity tips.

10. Set up a buzz file

A buzz file is a designated spot to store nice things people say about you. This comes in handy if you need some testimonials or want to create a publicity page (“As seen on…” or “Press/Media”). Direct quotes or links to where you are featured adds credibility.

You could use the file to find people to encourage, send an email to or send free stuff to, just because. Or, revisit it if you need to read some encouragement and know that what you’re doing is helping others. (That’s always nice when you get hate mail.)

Are you hoping to make money too?

If you hope to eventually make money blogging, read my post 11 Things To Do Before You Start Making Money Online as well.

Filed Under: Get Started

How do you write comprehensive blog posts?

We don’t mean posts that are long. We mean in-depth posts that thoroughly cover your given topic. The kind of stuff that establishes you as a topical authority and brings in non-stop traffic.

Everyone wants to create awesome evergreen content that keeps visitors coming back. The problem is that it isn’t easy to write exhaustively detailed and well-researched blog posts. It’s even less easy when you don’t have much time to write. However, when it comes to content creation, extra effort is often rewarded.

You need to nail down an effective blog writing process. Then, you need to apply that process every time you write a post.

If you’re ready to take your blogging and content writing skills to the next level, this post is for you. We’ll walk through the entire process from end to end, from generating an idea to editing the final piece. By the time you’re done, you’ll be prepared to write highly authoritative posts that leave no stone unturned and no detail unaccounted for.

Table of Contents

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Get Your Free Blogging Resource Bundle

Great advice doesn’t mean much without the tools to help you get it done. So, start writing better blog posts now with these seven free templates and guides:

  • 150 Blog Ideas Cheat Sheet to spark your creativity and help you beat writer’s block.
  • Blog Post Outline Template to plan every blog post you write.
  • Blog Post Writing Checklist to make sure you never miss a step in your blog writing process.
  • Catchy Blog Title Infographic listing which words and terms to include in your headlines to influence clicks and shares.
  • 105 Blog Promotion Ideas to make sure you get the most from your blog post promotion.
  • When is the Best Time to Publish Blog Posts? Guide to optimize your posting schedule.
  • Content Calendar Template to plan when you’ll publish every post.

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How To Get Organized To Write A Blog Post

Organization isn’t necessarily the fun part of writing. However, getting organized now will help you get more done later. Here are a handful of tips and ideas to help you make the most of your limited working time.

Choose An Optimal Workspace

Let us quickly state the obvious: different writers work differently.

This extends not only to how we work, but where we work best. If you’re working in an office environment, you may or may not have flexibility on where you get your writing done. However, if you have the option, it’s worth working in different types of spaces to find what suits you. Whether you prefer busy coffee shops or a quiet corner space in your office, being in the right environment can make a positive impact on your productivity.

Make Sure You Have Easy Access To The Right Tools

You probably use a wide variety of tools in your blog writing workflow. However, there are a few ways to make sure you always have quick access to what you need.

  1. If you have any web services or web apps you use frequently, consider adding them to the Bookmarks bar of your browser for quick access. These could include keyword research tools you might use, or a quick link to your Google Analytics account.
  2. Sometimes the best way to capture an idea is with a pen and paper. Consider carrying a notepad and something to write with wherever you happen to be.
  3. Consider using a collaborative note-taking tool if you’ll be sharing notes or ideas with a team. Evernote and Google Docs are both good options with easy access on your desktop, tablet, or phone (so everyone on your team can access the same documents, no matter where you happen to be).

Word Processor Options For The Easily Distracted

If you need help avoiding digital distractions, consider using a minimalist word processor. Each of these options can be used to block out everything on your screen, except the words you’re hammering out:

  1. FocusWriter (Mac, Windows, Linux – free or optional donation)
  2. Write! (Windows – free)
  3. Writer (Chrome – paid)
  4. WriteBox (Chrome, iOS – free or paid)
  5. Calmly Writer (Chrome – free)
  6. Ulysses (Mac, iOS – paid)

Here is a screenshot of Focus Writer in action. It features several different selectable background themes.

Pro Tip: For more details on distraction-free writing tools, check out this roundup from Gizmodo.

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How To Come Up With Your Post Idea

Before you can write your blog post, you need to know what you’ll write about. This entails:

  • Coming up with a repository of blog post ideas
  • Selecting one to write about
  • Narrowing your focus

Let’s get started.

How To Generate Blog Post Ideas

It isn’t easy to consistently come up with content ideas your readers will love. However, here are some guidelines to follow to help you come up with more ideas, more quickly.

Basic Blog Post Ideation Tips

  • Think about what kind of content you’d want to read yourself. This is the simplest place to start.
  • Scan other blogs and news sources in your niche to see what they’re covering. Then, add a unique spin or your own perspective.
  • Visit forums or Reddit to see which questions folks in your niche or industry are asking. Then, think of posts you could write to answer those questions.
  • Listen to your audience. Pay attention to what readers say in blog comments, and what they tell your customer service team (if your company or organization has one). That will give you a good idea of what they want to read.
  • Check your social media feeds and see what relevant discussions are currently trending. This is as simple as paying attention to what you’re being told and engaging in conversation with readers. Common questions and themes will emerge. It’s your job to create content that provides answers.
  • Jog your creativity with these 150+ blog ideas and prompts.

Use the Google Adwords Keyword Planner

This ever-trusty standby needs to be in every content marketer’s arsenal. Here’s to leverage it to find awesome post ideas:

1.)Create an account. Even if you’re not paying to run any ads, you do have an Adwords account, right?

2.) Select the first option pictured below:

3.) Enter a keyword or topic:

4.) You’ll now have two tabs full of ideas. One is for ad groups, and the other is for keywords.

5.) We’ve now taken one broad topic and spun off 800 possible keywords.

How To Do A 30-Minute Blog Post Brainstorm

Brainstorming with a team is one of the most efficient ways to generate blog post ideas. Plus, it doesn’t have to take too long, either. Follow this process to generate tons of ideas quick:

  1. Spend five minutes having each team member write down as many ideas as they can think of on Post-It notes. Don’t worry about quality at this point. Just focus on getting ideas down on paper.
  2. Once your five minutes is up, put all your ideas up on a wall.
  3. As a team, say each idea out loud, and quickly rate each one a 1 (poor), 2 (average), or 3 (awesome). Don’t think too much about each one. Just go with your gut and quickly score each idea.
  4. Take all your 3’s and add those ideas to your content calendar. Throw away all your 1’s, and consider setting aside your 2’s for a later date.

By the time you’re done, you’ll have a mountain of ideas to work with. Plus, by getting multiple team members involved, you’ll likely come up with more diverse and innovative ideas.

Pro Tip: If you’re working alone, you can still use this process to generate ideas. Just make sure you’re honest with yourself and don’t score everything a 3. Separate wheat from chaff and only work on your best concepts.

Run A Survey To Learn More About Your Audience

Running an online survey or poll is an excellent way to do audience research and gather original data. Survey Monkey and Polldaddy are both easy to use tools just for this purpose (we use Polldaddy here at CoSchedule).

Follow these steps to run a survey:

  1. Create a free account with Polldaddy or Survey Monkey.
  2. Write your questions. Think about what you want to know specifically. Avoid open-ended questions.
  3. Promote your survey. Include a link in social media posts, email newsletters, and anywhere else you can get the word out.

Follow these steps to make use of your data:

  1. Take some time to sort through your results and analyze your findings.
  2. Identify common themes and pattens in your responses.
  3. Create a list of recurring problems your audience has, or questions they want answered.

By the time you’re done, you’ll have a solid understanding of what your readers want. You’ll also have a good idea of who your real audience is (and we’ll touch on that more later).

Note: For more in-depth tips on how to set up and run effective surveys, follow these helpful guides and resources from Survey Monkey.

How To Validate Your Content Ideas

Once you have a strong list of content ideas, it’s time to validate which are best. This process will help you zero in on the blog topics you absolutely have to write (and the ones you shouldn’t).

Use the Keyword Planner

Use the Google Adwords Keyword Planner to check how often keywords related to your idea get searched. If you used this in the previous step, you should already have this data.

Check Google Trends

Google Trends is a handy tool for seeing how often a topic is getting written about. Here’s how it works:

1.) Enter a topic you might want to write about:

2.) If you see increased interest in your idea, then you know you might be onto something.

Ask Your Social Media Audience

This is probably the simplest and most direct way to get feedback for your idea. If you get a strong level of engagement, you’ll know your audience is interested in your topic. You can also incorporate their questions and comments into your post.

Pro Tip: Even if your audience isn’t talking about something right now, that doesn’t mean they wouldn’t be interested in reading about it. Sometimes, we don’t know what information we really need, because we don’t know which questions we should be asking. If you can find something that answers a question readers didn’t know they had, your content is in a good position to shine.

How To Narrow Your Focus & Get Specific On A Topic

To create a post that’s both comprehensive and useful, you need to go in-depth on a narrowly defined subject. This means pinpointing one specific idea with laser-like focus.

For example, let’s say you manage a blog about car maintenance. This could be a personal blog, or you might manage this blog for a company in the automotive industry. In this instance, something like “How To Take Care Of Your Car” would be an extremely broad topic you could cover.

However, a better question to ask might be, “What specifically could I write about when it comes to car maintenance?” A hypothetical short list might look like this:

  • How To Choose The Right Snow Tires For Winter Driving
  • How To Stop Pets From Destroying Your Seat Cushions
  • 20 Maintenance Tips For Classic Car Engines

Follow these steps to refine your idea into something super-specific people want to read:

  1. Start with a broad topic.
  2. Determine a specific point or aspect of that topic you’ll cover. This could be a problem you’ll show how to solve, a question you’ll answer, or some other detailed point you’ll explore in-depth.

Here’s a quick example from another post on the CoSchedule blog that does a great job of focusing on a very specific area within a broader topic:

Immediately, you know exactly what this post is about. You also know which problem this post will help you solve, or what it’ll help you know more about. That’s the goal you want to achieve.

Pro Tip: Your goal is to provide a lot of detail about a very specific idea. We can’t stress this enough. Your readers are going to arrive at your post because they have specific information they want to know. It’s your job to provide it for them. Otherwise, they’ll move on.

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How To Do Research For Your Post

Once you have your idea solidified, it’s time to go deep on your research.

In most cases, you can find what you need with nothing more than a search engine (most likely Google or Bing). However, if you really want to take your research to the next level, it might be worth going beyond the Google search box.

Remember, the Internet is a big place. You’ve got a lot of resources at your fingertips, and depending on what your blog is about, there may be other useful research tools out there for you.

Get Started With Some General Research Tips

Here are some basic things to remember when doing any kind of serious online research:

  • Avoid referencing Wikipedia unless you have no other options. Wikipedia is awesome, and we all use it for personal purposes. However, it isn’t a reliable source for anything professional.
  • Cross-reference sources to verify information you’re unsure about.
  • Support your blog post with facts and not assumptions. Opinions are harder to refute when they’re backed up by verified information.
  • Know the difference between soft research and hard research. According to, soft research relates to topics that are “subjective, cultural, and opinion-based.” Hard research, however, refers to “scientific and objective research, where proven facts, figures, statistics, and measurable evidence are absolutely critical.”

Use Advanced Google Search Operators

If you’re familiar with advanced Google search operators, then you know how helpful they can be.

They’re best understood as the punctuation you include in a search term to help the search engine understand exactly what you’re looking for. For example, they can be used to search for results only within a single site, or for sites that only contain certain terms.

Here’s a short list of useful search operators to help you do detailed searches on Google:

Search Specific Site: site:[URL] [Search Term]

Search Related Sites: related:[URL] [Search Term]

Search Multiple Words: [Search Term 1] OR [Search Term 2]

Get Info About A Website: info:[URL]

Pro Tip: If you’re looking for more advanced search operators, this search operator guide should be all you need.

Don’t Forget These Useful Online Research Tools

For most bloggers and marketers, research starts and ends with Google. In most cases, that might be all you need.

However, if you really want to dig deep, it’s time to go beyond the world’s most popular search engine. Consider starting with some of these options.

Use Wolfram Alpha

Wolfram Alpha is an extremely powerful research tool. It’s like an encyclopedia, calculator, and search engine all rolled into one. To use their own words, it works “by doing dynamic computations based on a vast collection of built-in data, algorithms, and methods.” In plain English, it’s useful for calculating and comparing differences between different topics and pieces of data.

Here are some things Wolfram Alpha can do:

  • Compare statistics between two websites
  • Find exact nutritional information for any food item (this is particularly useful for food bloggers)
  • Chart all your friends’ connections on Facebook
  • Compare complex financial data
  • Calculate probabilities

This is just a short list of possibilities. If you really want to leverage what Wolfram Alpha can do, start with their tour of the basics. This video from founder Stephen Wolfram himself offers a good introduction:

Don’t Forget About Online Archives, Libraries, & Research Tools

There are tons of useful archives and databases out there, especially if your blog has an academic focus. Consider the following:

  • Library Of Congress: Search tons of historical news articles, photos, recordings, and more.
  • The National Archives: Useful for finding federal records.
  • Non-profit resource to find tons of free books, videos, and more.
  • Google Books: Alright, so when we said we’d “go beyond Google,” we meant Google search. Beyond its functionality as as a standard ebook store, Google Books features over 15 million publications you can search and check out for free.
  • Looking for state libraries and historical archives? Check out this 50-state list from the Open Education Database.

These types of resources may or may not be useful, depending on what you’re writing about. The idea is simply to think beyond obvious sources to find information that hasn’t already been repeated a million times elsewhere on the web.

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How To Write Your Post Outline

You’ve got to plan to succeed. That’s where writing your blog outline comes in.

Why Are Outlines Important?

Writing without an outline is like driving without a map (or to use a more modern metaphor, your smartphone). You’ll be fine if you’re going a short distance.

If you’re going to be covering a lot of ground, however, you need to know where you’re going. Otherwise, you’re likely to get lost, waste time, and probably yell.

Establish Your Post Sections

In most cases, this simply entails listing your introduction, and then your subsequent section headings. Each heading should represent a main point you want to elaborate on. Here’s what a simple outline structure could look like:

It doesn’t need to complicated. It just needs to be quick to put together and effective in guiding your writing flow.

Pro Tip: Let’s say you did some awesome keyword research to find your main focus keyword for your post. If you have some other related keywords, however, consider including them in your subheadings, as appropriate. This can help you capture additional search engine traffic. Also, since those keywords are getting search volume too, it lets you know they’re also words your audience is using when looking up your topic.

Add Bullets & Sub-Points

Once you’ve established each section of your post, it’s time to drill down even deeper into your sub-points. Identify which points you’ll cover, underneath each section heading.

Now, your outline might look something like this (this is an actual outline I wrote for this post):

Pro Tip: If possible, get a team member to brainstorm additional ideas for your outline. They might be able to help identify gaps and contribute valuable insights that will make your blog post better.

Are There Times You Should Skip Writing An Outline?

If speed is of the essence, and you already have strong knowledge of your topic, then consider skipping the outlining phase. You might be able to cut your research a bit short too, in that case.

However, you’ll likely find that sketching out a quick outline will save time in the long run. Furthermore, while avoiding outlines may allow for creative freedom when writing fiction, blog posts (at least the kinds of blog posts we’re talking about right now) need to be focused.

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Share Your Expertise & Write Your Awesome Blog Post!

You’ve already done a lot of work, and you haven’t even started to write your post yet. However, everything you’ve done up until now will make the rest of your blog writing process much easier.

Start By Writing (At Least) 20 – 30 Headlines

Write at least 20 to 30 different headline options. Some of them will be junk. Try to narrow it down to just one you’ll use. You might also choose a few alternate headlines to test in social media posts.

Here are some more quick tips for writing headlines:

  • Use adjectives to illustrate action.
  • Incorporate emotional language to hook reader interest.
  • Remember the most important words in your headline are the first three and the last three. That’s why the best headlines are often just six or seven words long.
  • Use our Headline Analyzer to write and refine your headline options:

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How To Write Your Introduction

First impressions matter.

A strong blog post introduction has the power to hook a reader for the long haul. However, a poor intro can lead to a high bounce rate and send your traffic away.

Here’s how to write an intro that sticks.

Offer An Interesting Fact

Consider starting with an interesting fact. Things that are true but sound counterintuitive or difficult to believe are good.

Example: “Did you know two million blog posts are published every day?”

Start At The End

Another option is to start with your ending. This can help build suspense and make your reader curious to know how you’ll reach your shocking conclusion.

Example: “We arrived at our destination bruised yet victorious. However, how we got there was the real story.”

Get Personal

If appropriate, add a personal touch with a real-life anecdote. Start by telling a short story about an experience you’ve had. Then, tie it into the premise of your post.

Example: “I left the coffee shop this morning, latte in hand. That’s when I ran into my hero. Literally. Avoid making a hot mess like I did and learn why it pays to pay attention to where you’re going.”

Ask Questions

Ask a question. This works well with how-to posts. Start with a question you know your audience wants to know about. Then, explain how you’ll answer it.

Example: “Have you ever wondered how to get bats out of your attic? It might seem impossible, but here are all the steps we followed to make our home bat-free.”

Push Your Readers Off A Cliff

Not literally. We mean start with a cliffhanger. Build suspense, then stop right when you’re about to explain what happened. Then, in the body of your post, work your way back to the beginning.

Example: “My competitors were gaining ground as I sped toward the finish line. I heaved as I pushed myself closer to the goal. I got closer and closer and then … everything went black.”

Get In Your Reader’s Face

Controversial posts can get you a lot of attention. However, you need to get your tone right straight away. The goal is to catch your audience’s attention with something they might disagree with. Then, gently lead the toward what you think is a better conclusion. Stand behind your convictions, but be careful not to be condescending, insulting, or unnecessarily abrasive.

Example: “If you’re writing poorly thought-out blog posts, it’s time to stop. Here’s a better way to work.”

Recommended Reading:How To Write Irresistible Blog Post Introductions That’ll Keep Your Readers Reading

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How To Write The Body Of Your Blog Post

Ideally, your introduction should have set the stage for your body content to shine.

Follow Your Outline

Follow your outline to ensure your posts follows a logical flow from start to finish.

Feel free to make changes, but if you frequently find yourself deviating from your outline, it could be your idea needs a little more polish before it’s ready.

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Keep Paragraphs Relatively Short

Paragraphs in a blog post should be brief and to the point.

Where appropriate, use single sentences to add punch behind statements (see above). Keep paragraphs down to two or three sentences for crispness and clarity (and avoid more than five at the most).

This will keep your writing easy to read and skim through.

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Add Descriptive Headings To Each Section

Give each section a descriptive heading.

This is a good time to take the headings from your outline and turn them into something more attention-grabbing.

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Here are some tips for writing sub-headings:

  • Make sure the reader knows what to expect in each section. Creativity is great. Clarity is better.
  • Consider adding unique value propositions throughout your headings. For example, instead of saying “How To Change Your Own Motor Oil”, you could write something like, “How To Change Your Own Oil & Save $30”

Add Relevant Points To Support Each Heading

Beneath each heading, you should have several sub-points that support the section’s theme or idea.

Take each bullet point you put beneath each heading in your outline. Then, add a few paragraphs on each one in the appropriate section. If you get on a roll and uncover more relevant information, add it into your post.

Summary: Let’s pull this all together to ensure you’re equipped to write awesome body content for your blog post.

  1. Each main point in your outline is a sub-heading.
  2. Each sub-heading should be supported by facts and relevant information. Consider adding at least two or three paragraphs for each bullet point, beneath each sub-heading, from your outline.
  3. Where appropriate, use links to other posts and research materials to support your post.

This simple yet effective process will ensure your post follows a logical structure.

Use Appropriate Heading Tags

Make sure your section headings follow a logical hierarchy by using proper heading tags. Use only one H1 tag per page (WordPress generally makes post headlines and H1, or “Heading 1”).

Then, make each sub-heading an H2, and subsequent sub-headings beneath those with H3, H4, H5, and H6 tags.

In WordPress, use the dropdown menu under “Paragraph” to format your headings.

Link To Other Relevant Posts

It’s important links to other posts related to your topic.

Links help readers find more information about your topic, help show where you’re finding your information, and increase the odds other sites will link back to you (and send traffic your way).

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Links also help search engines determine what your post is about by drawing associations between linked content.

Here are a few additional points to remember about links:

  • Search engines use anchor text to determine what the article you’re linking to might be about. Make sure the anchor text you select is relevant to the post you’re linking to. This also helps readers know what to expect before they click a link.
  • Try to avoid over-optimized anchor text (the words highlighted in a link). Make sure your anchor text is not an exact-match of the keyword you’re trying to rank for on the post you’re linking to. If you’re confused by what this means, Neil Patel has a great explanation on the QuickSprout blog (scroll down to technique 2).
  • Remember to link back to your own posts in addition to other blogs.

Include Keywords Throughout Your Post

Remember the keyword research we did earlier? Make sure you’re including your primary keyword (along with other variations of that keyword phrase) throughout your blog post.

Don’t go overboard and stick keywords wherever possible. Instead, just make sure they’re present. This will help send a stronger signal to search engines to help your post rank in organic search.

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Wrap It All Up With A Strong Conclusion

A good conclusion should tie your blog post together.

At the most basic level, your conclusion should do the following:

  • Summarize the main point of your post.
  • Recap what your reader should have learned.

That’s it. However, if you want to make your conclusion more helpful, consider taking these steps:

  • Add links to additional resources for further reading.
  • End with an action your reader should take.
  • Leave your reader with an interesting quote or one last point to think about.

Recommended Reading: How To Write A Blog Post: Your 5-Point Checklist To Rock A Perfect Post

Go The Extra Mile With These Additional Writing Tips

Here are some tips to add value to your blog writing process.

Don’t Worry (Too Much) About Length

If your goal is to write a comprehensive blog post, then the best length is however long it takes to say everything you need to about your topic. While studies show posts around 1,500 words rank best in search engines, your post might be dramatically longer than that if you’re really going all-in on going in-depth. On the flip side, it could be shorter too, depending on how long it takes to exhaust your topic.

Forget words counts. Focus on being thorough instead.

Pro Tip: The more narrowly defined your topic, the easier it’ll be to complete your post within a reasonable length. If your post is running longer than what you think people will actually read, it could be that your topic is too broad. If that’s the case, however, you might be able to turn your blog post into an eBook or white paper.

Make Sure Your Content Is Actionable (If You’re Writing A How-To Post)

If you tell readers to do something, but don’t follow through on instructing them how to do it, they might leave your blog feeling frustrated. This a common and self-defeating trap for how-to blogs.

That’s why it’s important to give your reader all the information they need to perform a given task, or develop a complete understanding of your topic.

Here are a few tips to keep in mind if you write how-to content:

  • If you can’t assume your reader knows something, then spell it out. Walk them through what you expect them to do.
  • If there’s a good resource out there to guide readers through a step, consider adding a link to it. For example, if you’re writing about how to use a product or service, you could link to their official support documentation. Just make sure you at least cover the “what” and the “why” in your own copy before linking to the “how” elsewhere.
  • Sometimes, a picture really is worth a thousand words. If something is difficult to explain using words alone, consider including screenshots. Skitch and iAtHome are both useful screenshot tools for Mac users, while PicPick is a good option for Windows.
  • If you have time to shoot a simple video, consider putting one together so you can show readers how to do something. Alternately, you might be able to find a good related video on YouTube that you can embed in your post. Here’s a good example:

Pro Tip:  When writing how-to content, don’t underestimate the power of bulleted or numbered lists. If you think readers might need step-by-step guidance to complete a task, then walk them through everything (within reason). Your posts will be stronger and your audience will be happier.

Make Your Blog Post Unique

Are you simply rehashing other people’s content? If so, step back and think what you can do differently than your competition.

Take a look at some other posts on your topic and ask yourself these questions:

  • Is there any information missing from these posts?
  • Is there another angle or perspective I can bring to this topic that no one else can?
  • Are there specific types of content, like videos or infographics, I could add to make my post more compelling?

Once you’ve answered these questions, you’ll have a clear picture of how to make your blog post unique.

Pro Tip: Sometimes making your post better just means making your post different. If there are nine posts on the first page of Google that all say about the same things, consider what you can add. There’s a glut of content out there, and repeating what has already been said just adds to the noise. Cut through that noise with a fresh perspective and original insight to provide unique value.

Be Authentic With Everything You Write

Write what you really believe. Don’t put anything out there you don’t think you or your company can stand behind. You’ll be more confident about what you write.

Authenticity isn’t something you can fake and it’s not something you can leverage for status. All it takes is writing what you believe to be true, and being willing to defend it in the court of public opinion.

That’s it.

Write For Your Audience (Not For Everybody)

Surly Brewing, an excellent craft brewery in Minneapolis, follows the philosophy that “beer for everyone is beer for no one.” They know who their customers are, and they don’t try to make anyone else happy. As a result, they’re one of the most well-respected breweries in the Twin Cities.

Marketers and bloggers can follow a similar approach to become a real topical authority.

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Follow these guidelines:

  • Use clear language. In most cases, this means keeping sentences short and crisp. Apps like Hemingway and Grammarly can help you ensure your writing is easy to read.
  • Avoid jargon your audience wouldn’t normally use. If your readers usually call something a “car,” don’t say “four-door motorized transportation device” or something else needlessly wordy.
  • Understand why your audience comes to your blog. It could be because you have the most detailed how-to content, the latest information on your industry, or a unique perspective no one else has. Whatever the case may be, it pays to know your strength and stick to it.
  • Keep your audience in mind when you’re writing. Think about what they’d want to read and understand why they’d want to read it. This is where audience surveys and paying attention to your social media followers comes in handy.

Pro Tip: Know who you’re writing for. Also, know who you’re not writing for. Never confuse one for the other

Write A Strong Title Tag & Meta Description

Your title tag and meta description are what appear in search engine results. They’re the first thing people will see before visiting your post through a search.

Here’s how to write strong title tags and meta descriptions:

  • Include your primary keyword in your title tag (this is important for SEO)
  • Keep your title tag rough between 50 and 55 characters (so it won’t get cut off in Google search results)
  • Keep your meta description under 150 characters (again, so it won’t get truncated in search results).
  • However, do use all the space you have in your meta description. You’re essentially writing an ad compelling people to click through to your post. Give them a good reason to check out your content.
  • Use Portent’s SERP Preview Tool to test how your proposed title tag and meta description will appear in actual search results.

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How To Create Visual Content To Keep Readers Interested

It’s hard to read long blog posts with nothing but walls of text. They also look … well, pretty boring.

While this is a post about the writing process for blog posts, let’s touch on a few points about graphics and images.

Working With A Designer

If you work with a designer, this is the point in the process where they’ll work their magic. Here are some tips to make this process easier:

  • While you’re writing, think about what kinds of graphics your post will need.
  • Add notes in your draft indicating where your designer should add graphics.
  • Be realistic about what a designer can and cannot do within the time and budget you have available.

Adding Graphics & Photos Yourself

However, if you’re working alone and don’t have design skills, you’re not out of luck. Try some of these ideas:

  • We talk a lot about Canva, Piktochart, and on the CoSchedule blog. That’s because they work well, and the majority of our readers work without a graphic designer. If you’re unfamiliar, each of these are online tools that help non-designers create quality graphics. Each one uses a web-based interface, and offers a combination of free and premium plans.
  • If you have a smartphone, you can probably take good enough photos for your blog. Alternately, consider investing in a decent digital SLR.
  • Consider shooting simple video on your smartphone, or embed relevant videos from YouTube.
  • If you need free-to-use photography that won’t get you sued, check out Wikimedia Commons.

You now have no excuses for not including some visual content in your posts.

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Edit Your Blog Post Like A Pro

Good writing is often the product of good editing. It’s an essential element of any blog writing process.

Your first (or even second or third drafts) aren’t always going to be golden right away. That’s assuming you even have time to write multiple drafts.

It’s important, however, to ensure that everything you write is looked over before it’s published. While it’s always possible to edit mistakes or patch up omissions later (thanks to the Internet), it’s better to get things right the first time. If you want to be seen as an authority, then your work needs to be polished and presentable.

Notice we said “polished” and “presentable.” We didn’t say “perfect.”

That’s because chasing perfection is an unattainable goal. There are always going to be things you want to change or things you think you could have done better. Use those moments of reflection as learning opportunities. Then, improve the next post you work on. That’s how you get better while still getting things done.

Pro Tip: Follow the steps in your self-editing checklist to ensure your published posts are as polished as possible.

How To Work With An Editor

If you have the benefit of working with an editor, consider yourself fortunate. Having someone on your team who can help elevate your standards for quality is extremely valuable for creating top-notch content.

If you’re writing your post for another blog as a freelancer or guest blogger, then knowing how to work with an editor will be extra crucial to your success.

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Here are some tips to get the most from your writer-editor relationship:

  • Know what your editor will be looking for. If there are certain style standards or pieces of information you know they’ll be looking for, include them before you send off your copy. This will save you both time.
  • If you’re not sure what your editor wants, then ask.
  • Leave your ego at the door and take criticism with an open mind. Your editor’s feedback is meant to make your piece better. It’s not an attack on you.
  • However, know when to push back. If your editor suggests something you disagree with, state your case. Your editor may be making decisions based on limited information. Providing them with additional background may help clear confusion.

Pro Tip: It’s hard to learn how to take criticism. However, it’s also one of the most valuable traits a writer can develop. When your work is critiqued, listen to what you can improve. Then, apply that knowledge. Repeat as necessary.

How To Self-Edit Your Blog Post

If you don’t have an editor, don’t worry. There are plenty of ways to edit your own work. Even if you do have an editor on your team, you should still know how to self-edit too.

Follow these tips:

  1. Step away from your work for a little bit. Give yourself enough time to come back with a refreshed outlook. That could be as simple as taking five minutes to get a glass of water. Or, you might want to spend an hour working on something else.
  2. Read it out loud. This will often reveal awkward sentence structures and misspellings.
  3. Cut down or remove run-on sentences, but don’t obsess too much over grammatical nuances. Just make sure your copy is clear and concise enough to be easily understood.
  4. Eliminate unnecessary information that isn’t useful or doesn’t fit the scope of your topic.
  5. If you want to sound authoritative, then get rid of passive voice (download your Self-Editing Checklist for more tips on how to do this).
  6. Group similar information together.
  7. If your flow is broken, consider moving sections around in a way that makes more sense. Try moving things around in different order and see if it sounds better. You might decide different paragraphs or sections should be moved or reordered.

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Some Other Editing Tips To Remember

  • Don’t force-fit verbiage that doesn’t fit just because you like the way it sounds. If it’s not adding value, it’s a distraction. Take it out and move on.
  • It’s almost always worth getting a second opinion if you can find one. Even if you don’t have an editor you can still find someone who will read your work and give you an opinion. The more brutally honest, the better.
  • Your work should be as polished as you can make it within a reasonable amount of time. However, it’s important to know when to let go and just publish.

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Back To Table Of Contents

Now, Apply Your Complete Blog Post Writing Process

Congratulations on making it to the end of this post!

We’ve covered a lot of ground. Here’s a brief recap:

  • We discussed some simple tips for getting organized in order to stay focused and save time.
  • We covered how to generate strong post ideas and back them up with in-depth research.
  • We went through how to connect your introduction, body, and conclusion to a thoughtfully-written outline.
  • We stepped through several writing tips to ensure your posts are clear, complete, and actionable.
  • We touched on how to work with an editor. We also provided tips on self-editing your own writing.

Here’s one last takeaway we’ll leave you with: writing processes and routines are as diverse as writers themselves.

Haruki Murakami gets up at 4 am every day to write. Kurt Vonnegut swam to build the mental and physical endurance to write daily. Khaled Hosseini never writes an outline. You can bet that every writer, blogger, and content marketing thought leader you admire has some similar creative quirks.

The point is that everyone has their own approach to their work. That includes you.

This post is a framework for creating above-average blog posts; the kinds of posts that will establish you as an authority with the most comprehensive content anywhere in your niche. Ultimately though, you’ll have to determine what works best for yourself. Feel free to change up the order of the steps in this post and create your own blog writing process. You can omit the parts that don’t fit your needs, and tweak the parts that do.

Now go out there and share your expertise with the world!

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This post was originally published on March 28, 2016. It was republished with new information on Feb. 17, 2017.

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