Mailroom Supervisor Cover Letter

Mailroom Clerk Cover Letter

Mailroom Clerks are in charge with sorting and distributing mail in an organization. Essential work activities seen on a Mailroom Clerk resume include receiving incoming mail, loading envelopes and packages on delivery carts, updating mail records, handing in mail to the appropriate recipients, doing data entry work, collecting outgoing mail and taking it to the post office, assisting with payroll checks, applying labels to packages, and operating mail processing machines.

Those interested in a Mailroom Clerk position should be able to demonstrate the following job skills:

  • Organization and planning
  • A meticulous approach to work
  • Reliability and confidentiality
  • Good communication and interpersonal skills
  • Teamwork
  • Time management and deadline orientation
  • Computer competencies

Relevant abilities and qualifications can be seen in the example cover letter displayed just below.

For help with your resume, check out our extensive Mailroom Clerk Resume Samples.

Dear Mr. Barger:

When I read of Spellman College’s search for a new Mailroom Clerk, I was eager to send you my resume for your review. As a detail-oriented, organized, and personable individual prepared to excel in providing comprehensive mailroom coordination and support, I am ready to make a positive impact on your college in this position.

My background includes excellent work-study experience in the mailroom of the University of Louisiana, where I provided overarching assistance in sorting, processing, and routing mail and packages with a deadline-driven environment. With my proven ability to effeciently and accurately receive and deliver a variety of incoming mail, along with my excellent oral and written communication skills, I offer you my commitment to driving Spellman’s mailroom success.

My relevant experience includes…

  • Coordinating incoming and outgoing correspondence distribution for a campus of 9,800+ faculty, staff, and students; sorting mail, opening and stuffing envelopes, weighing shipments to determine correct postage, and arranging for timely mail pickup.
  • Assisting with special mailroom projects including promotional materials, course catalogs, and event flyers.
  • Providing general administrative support in areas such as filing, supply management, and peer training.
  • Balancing multiple responsibilities while demonstrating top-notch organization, prioritization, and interpersonal skills.

My abilities in mailroom support are strong, and I am confident I can make a solid contribution through this position at Spellman College. The opportunity to discuss this job and my qualifications would be appreciated.

Thank you for your consideration, and I look forward to speaking with you soon.


George B. Blackwell

A mail room is the incoming and outgoing mail hub for a business or the back work area in a post office. The supervisor oversees all aspects of the mail room operations, which include routing of incoming mail to the appropriate person in the company and placing proper postage in outgoing mail. Motivating staff and keeping an organized, efficient workplace are keys to success.


A mail room supervisor oversees the work of clerks, who typically open, sort and route incoming mail and prepare outgoing items for mailing. The supervisor must provide training for new employees to help them do their jobs in an efficient manner. The supervisor also lets employees know how to avoid processing and other errors.


The mail room supervisor typically orders office materials and supplies, including large and small envelopes, packages and packing tape. The supervisor keeps a record of supply orders and expenses to help him stay in line with the company's mail room budget. He also tracks postage expenses.


Some mail room supervisors have the authority to hire and fire mail room staff. They take and look over job applications and conduct interviews when necessary. The supervisor also keeps personnel files on each of her employees, provides periodic evaluations, and makes recommendations for raises and bonuses.

Mail Routing

The mail room supervisor usually assumes more of a hands-on role in the incoming mail process than the outgoing. This is especially true in a workplace where the supervisor opens letters and office mail to route them to the appropriate person. Because some of these items have confidential or high-level information, companies typically prefer that one person take charge of screening income mail so it doesn't go through too many hands.

About the Author

Neil Kokemuller has been an active business, finance and education writer and content media website developer since 2007. He has been a college marketing professor since 2004. Kokemuller has additional professional experience in marketing, retail and small business. He holds a Master of Business Administration from Iowa State University.

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