Receptionist Cover Letter Examples
If you are applying for a job as a receptionist, organization and strong communication skills are among the necessary attributes for the role. You should emphasize these and other common receptionist skills in your cover letter. A receptionist cover letter should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in Microsoft Office or QuickBooks.
Your cover letter can help you demonstrate to the employer that you have the skills necessary for the job. Read below for tips on writing a cover letter, including what write and how to format and send the letter. Then read two sample cover letters for receptionist positions. Use these samples as templates to help you write your own letter.
Tips for Writing a Receptionist Cover Letter
Follow directions. When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.
If you are asked to submit a cover letter, be sure to follow all directions carefully. Send the letter in the correct format to the correct person. As a receptionist, you will need to follow instructions and pay attention to detail, so demonstrate these skills in your application.
Use keywords. Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the job listing, and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter.
This will show the hiring manager, at a glance, that you are right for the job.
Provide examples. When you say that you have a particular skill or experience, prove that by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Particular examples prove to the hiring manager that you really have what it takes.
Edit, edit, edit. Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you proofread your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless cover letter.
Hard Copy vs. Email Format
If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in business letter format. Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.
Your closing will include your handwritten signature followed by your typed signature on a hard copy.
If it is an email attachment, just include your typed signature.
The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.
You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.
Your email closing should include your full name followed by your phone and email information.
Sample Cover Letter for a Receptionist Position — Hard Copy
Your City, State, Zip Code
Your Phone Number
Employer’s City, State, Zip Code
Dear Hiring Manager,
I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.
I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.
I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.
I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.
My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.
Your Typed Name
Sample Cover Letter for a Receptionist Position — Email
Subject line: Reception Position at Gentle Dental – Jason Martinez
Dear Ms. Rathbarn,
I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.
For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.
I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived to work, I had already rescheduled all of his patients successfully.
Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you.
Read More: More Cover Letter Samples |Receptionist Resume Example With Writing Tips | Receptionist Interview Questions
The cover letter template pack on this page is for a receptionist with a vast amount of experience. The applicant is seeking a position in a large corporate office. The cover letter below has been written based on real resume samples hosted on our website.
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Table of Contents
- Receptionist Cover Letter Sample
- Front Desk Cover Letter
SEE ALSO > How to Write an Excellent Resume
1. Receptionist Cover Letter
The cover letters below are based on the receptionist resume example on the left. Click on the image to get tips on how to write a resume that supports your cover letter.
Our receptionist cover letter template emphasizes the applicant’s achievements with three bullet points. Download the template pack below and choose your favorite style — Park, Elegant, or Classic. Use the samples to help you format your own cover letter.
Click Here to Download Our
Receptionist CL Template Pack
Receptionist Cover Letter (Text Format)
[341 Company Address
Company City, State, xxxxx
Dear Mr./Mrs./Ms. [Hiring Manager’s Name]
I’m writing this cover letter regarding the open receptionist position at [Company Name.] With 11 years of experience as a receptionist and numerous achievements over the course of my career, I am confident that my skills and experience make me the perfect candidate for this position. I noticed in your job posting that you emphasized having specific skills sets in the realms of analysis, savings, organizational efficiency, and planning.
While my resume goes into finer detail regarding my day-to-day job roles, but I think it’s worth re-emphasizing my major achievements during my 11 year career as a receptionist, which happen to match the skill set you are looking for exactly:
- Researched and recovered $10k in undue payments from past erroneous billings, earning an award from upper management
- Organized complex travel arrangements for 10 sales representatives, while reducing travel expenses by 40% by coordinating lower cost travel routes
- Followed up with existing customers and prospective clients, securing 14% in new accounts
Throughout my tenure at both Stern Real Estate and AMC Corporation, I have been lauded as a consummate professional, a hard worker, and an exceedingly competent employee that requires little to no supervision. I am careful to double and triple-check all items related to expenditures and company planning and maintain strict confidentiality to sensitive items. Finally, I possess a warm and pleasant personality that makes me not only easy to work with, but also reflects well on the company as we receive clients and customers.
I am looking forward to discussing this position with you in more detail. I am certain that my qualifications and experience will allow me to meet exceed the expectations you have for the receptionist role in [Company Name]. Thank you for your time and consideration.
SEE ALSO > Free, Downloadable Resume Template Packs
2. Front Desk Cover Letter
Click Here to Download Our
Front Desk CL Example
Front Desk Cover Letter (Text Format)
Hiring Manager’s Name
341 Company Address
Palo Alto, California, 94301
Dear [Hiring Manager’s Name],
I am thrilled to be applying for the open Front Desk position at Mallard’s Technology Incorporated. I am a highly motivated worker with two years of experience handling secretarial duties at Fantasy Labs, a software startup company in San Francisco. In addition, I graduated from the University of San Francisco with a degree in Business Administration, earning a 3.5 GPA. My skills and academic experience make me the perfect fit for the role.
During my two years as a secretary, I developed many skills to assist with the rapid growth of Fantasy Labs. I was tasked with scheduling appointments, handling weekly breakfast orders, restocking office supplies and snacks, developing surveys, and purchasing technology for new employees. In Q4 of 2015, I was able to save the company over $5,000 by finding another technology vendor with a more generous warranty policy. During company 360 evaluations, I was consistently rated in the top 95th percentile by my peers and bosses for my competence and positive attitude at work.
Having studied your job description, I am aware that Mallard’s Technology is looking for a Front Desk operator that can handle more than the occasional visitor and phone call. Given the wide range of my responsibilities at my previous job, I believe I have the requisite skills and abilities to handle any tasks that you require.
I would love to have the opportunity to further explain my qualifications for the role. You can contact me by email at email@example.com or by phone at ###-###-####. I am ready to make myself available at your convenience.