How To Share Bibliography In Refworks Download

Exporting a Database

There are several ways you can export references out of your RefWorks account:

From the Menu toolbar 

To export a copy of all or part of your database to your computer:

  1. From the References menu select Export.  Choose Selected, Page or All in List.

  2. Under Export Format select the format you want to create.

  • Bibliographic Software (EndNote, Reference Manager, ProCite)Saves the database in a tagged format that can import into another bibliographic management program. It is the format sometimes called the RIS Format or Reference Manager Format and can be imported into Reference Manager, ProCite, EndNote,  or any other program that supports the RIS Format.

  • BibTeX – Ref IDSaves the database in the file format for use with the LaTeX document preparation system.

  • Citation ListCreates a list to use when writing your paper offline. The format includes the RefID, Authors Primary, Title Primary, and Publication Year only.

  • RefWorks Tagged FormatSaves the database in a format similar to the bibliographic management software format. This is a tagged format. The data layout, however, is patterned after the RefWorks database as opposed to tags that match with other bibliographic programs. Use this format for backup purposes and for sharing data with other RefWorks users.

  • RefWorks XML FormatSaves the data in an XML version of the RefWorks Tagged Format.

  • Tab DelimitedSaves all your data in an organized manner with each field separated by a tab. It may then be loaded into other programs that are designed to read this type of format.

  1. Click the Export button.  Your references will be displayed for you to copy and paste into a document or notepad to save.

  2. Follow your browser's instructions for viewing the file and be sure to save the file to your hard disk before closing.

Email it: After the bibliography is created you may also email the file.  The email address in your RefWorks account is automatically entered, but you can overwrite it with another address.  Only one email address may be entered.

Exporting a Group of References from the Selection Options

You can also export directly from the reference view you are in (all references, a folder, my list, search results, etc.)

  1. Select the references you want to export and right-mouse click on the selection option (Selected, Page or All in List) and choose Export and select the export format.  To export all of the references in a specific folder, click the folder name from the Quick Access Bar first, then choose All in List.


Drag and Drop References to the Quick Access Bar

You can easily drag a reference or drag a Selection Option to the Export area on the Quick Access Bar.

1.  Select the references you want to export (click on the grey bar for a single reference).  Drag the selection option or reference to Export on the Quick Access Bar.  


2.  The export formats will display and you can drag the selection option to the desired format.

3.  A new window will open with your exported results.  Copy and paste these into a document or notepad to save.

Sharing References Without RefShare

There are several ways you can share the data from your RefWorks account even if you don't have access to RefShare:

CreatingA Read-Only Password

Read-only access allows you to share your database with others on a limited basis; they can search, view and print references in your account, but not add, edit or delete, or create/change folders.  To create a read-only password:

  1. Log-in to your RefWorks account.

  2. Click Update User Profilein the upper right of your screen.

  3. Type a read-only password and click Save Profile. Be sure that the read-only password is not the same as your original password.

  4. With your login name and read-only password users will be allowed to access your database in read-only mode.

    They will be allowed to search your database, export data and create bibliographies. They will not be able to edit references, import references or change folders.

    The user can tell if they are in read-only mode by looking in the top right corner of the screen; it reads "Read-only".

Sharing your Log-In Information

You can share your log-in name and password with any other registered RefWorks users in your Organization.  By sharing your login information, you grant others full access (add, edit, delete, etc.) to your account.  Should you want to have others edit your data, but keep a clean copy of your database, we suggest creating a separate RefWorks account.

Creating Multiple RefWorks Accounts

RefWorks does not limit the number of accounts you can set up, allowing you to create multiple accounts that you can share with different audiences (Note:  the ability to create multiple accounts does not apply to Athens or Shibboleth Users).  Much like sharing your log-in information, creating multiple RefWorks accounts and sharing those log-in details allows others full rights to the account.  You can move records between accounts using the Export option (select the RefWorks Tagged Format) and then importing using the RefWorks Tagged Format import filter.

Exporting References

You can export references from any RefWorks account and import them into other RefWorks accounts.  

To export references:

  1. Log-in to your RefWorks account.

  2. Select random references to export and add them to My List (alternatively, if your references are already in a folder or you want to export your entire database, you can skip this step).

  3. Select, References, Export.

  4. Choose All References, My List or a specific Folder to export.

  5. Select RefWorks Tagged Format and click Export.

  6. You will be prompted to save a . txt file to your computer.

To import references in RefWorks Tagged Format:

  1. Log-in to your RefWorks account.

  2. Select References, Import.

  3. Select RefWorks Tagged Format as the data source.

  4. Click the Browse button and locate the . txt file you wish to import.

  5. Click Import.

  6. The references will appear in the Last Imported Folder.

Note:  Reference ID numbers are not transferred when exporting or importing.  Any references imported from one RefWorks account to another, will be assigned new Ref IDs according to the numbering in your account.


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